Purchasing Department PULASKI COUNTY COMPTROLLER MIKE HUTCHENS   201 S. Broadway, Suite 420 Little Rock, AR 72201 Phone: (501) 340-8392 Email: comptroller@co.pulaski.ar.us   Mission Statement: To manage and control Pulaski County's financial resources, ensuring for county officers and the Quorum Court that transactions comply with all applicable laws, regulations, and accounting standards.   Departments & Services:   Budget: The Comptroller's Office provides oversight for the budget process to ensure that all budget requests are submitted to the Quorum Court, all budget controls are being followed, and that revenue projections are sufficient for the appropriation of funds   The budget process normally begins in August of each year. The Comptroller's Office offers to assist departments in determining line item appropriation requests, compliance with laws and regulations, and justifications for line item requests. This office also prepares the revenue projections, which will be utilized by the Quorum Court to determine levels of appropriations for the upcoming fiscal year. The projections are based upon known and speculated factors concerning routine funds that are received by Pulaski County. The most common funds are the following. Property Taxes (Real & Personal) Reimbursements Sales and Use Taxes Court Cost, Fines & Fees Other Miscellaneous During the fiscal year the Comptroller's Office reviews all additional budget appropriation requests, budget transfers, and revenue forecasts compared to actual revenues being received to insure compliance with all laws and regulations. Monthly the Comptroller's Office will review each line item for overages or potential overages to discuss with each department as necessary.   Pulaski County Fiscal 2012 Budget   Payroll: The payroll office is responsible for the accurate calculation of each employees pay and insuring that the payroll amounts are submitted to the Treasurer in a timely manner so that direct deposits or checks are issued in accordance with Pulaski County policies. This office maintains all employee payroll files including pay received, vacation and sick leave (earned and used), taxes, other withholdings and retirement. The payroll office is also responsible for the timely issuance of payments for taxes withheld; retirement contributions; health and life insurance premiums; and other withholdings requested by the employee or required by a court order.   Assistance to employees is another facet of the payroll office. The payroll office provides assistance to employees in converting their pay to direct deposit; reviewing their tax withholding requests; reviewing payroll for leave time accruals; and reviewing eligibility years within the retirement system. Status change forms to insure accuracy within the payroll system are also reviewed by the payroll office. This insures that all federal and state laws are being adhered to in the payroll process.   Purchasing: The purchasing office is responsible for the following functions: Fixed Asset Management Contract Files Request For Proposals (RFP) & Request for Qualifications (RFQ) Purchase Requisition & Purchase Order Authorization Commodity Contracting Accounts Payable: The Accounts Payable office performs the task of reviewing, verifying, and entering all payment claims for a commodity or service. The process includes determining that the department has sufficient funds for the payment within their budget; that the payment does not violate any county policies or state statutes; and that all necessary documentation is attached. In addition, the accounts payable office processes and allocates all invoices for utilities and telephone services to the appropriate department.   Grants Administration: The office of grants administration performs financial and program monitoring on all grants received by Pulaski County. Monitoring of each grant is performed on a quarterly basis with reviews being given to the department and to the County Judge. In addition, grants administration will review any request for reimbursement made to grantors to insure that Pulaski County is receiving all funds that they are entitled.   The office of grants administration will also assist departments in researching new grant programs and data necessary to apply for a grant. Moreover, this office will assist departments in composing grant applications.